How to Approve Purchase Pre-Requisition (PPR)

Category: 

Click Requisition

Click Purchase Pre-Requisition List

Select PPR with the status “PENDING APPROVAL” by double clicking

Check the details of the PPR

Click Approve/Send Back/Reject

Approve – Approve the PPR

Send Back – Send back the PPR to the creator to amend

Reject – Reject the PPR. User(s) can no longer amend/use the PPR, and will need to raise a new PPR

A: Approve

When PPR is approved by approver, there will be a notification to notify user that PPR has been successfully approved. User can click “I Understand” or “Cancel”.

B: Send Back

When approver clicks “Send Back”, there will be a popup box to prompt the approver to input the reason why he/she sent back the PPR. The input reason will appear in the PPR Internal Conversation.

Input reason for sending back

Click Send Back button

After approver clicks Send Back, there will be a notification to notify user that PPR has been successfully sent back. User can click “I Understand” or “Cancel” to dismiss the message.

Status of the PPR will be shown as “SENT BACK”

C: Reject

When approver clicks Reject, there will be a popup box to prompt the approver to input the reason why he/she rejected the PPR. The input reason will appear in the PPR Internal Conversation.

Input reason for rejecting

Click Reject button again

After approver clicks Reject, there will be a notification to notify user that PPR has been successfully rejected. User can click “I Understand” or “Cancel” to dismiss the message.

Status of the PPR will show “REJECTED”