How to Raise Purchase Pre-Requisition (PPR)

Category: 

Click Requisitions, and then click Raise Pre-Requisition.

A: Raise Requisition

Select Type of Requisition from dropdown button

Select Nature of Requisition from dropdown button

B: Initial Settings

Select Currency

C: General Information

Input PPR Title

Select Procurement Type from dropdown button

Select Approval Route from dropdown button

Approval Route will be auto populated once Approval Route is selected

D: Request Terms

Select Delivery Address from dropdown button

Select Delivery Date

Input Note (if required)

E: Adding of Items

Select + Add Manual or + Add Catalogue

To add or edit items, double click

Add Items Manually

If you choose +Add Manual, a new row will appear

Click the blank boxes to:

Input Item Code, Item Name

Select Category from dropdown button

Input Item Description

Input Model, Size, Brand (if required)

Select UOM from dropdown button

Input Quantity

Select Delivery Address from dropdown button

Input Notes (If required)

Add Items from Catalogue

If you choose +Add Catalogue

Select the item(s) and click Add

F: Internal Conversations

If you require to start a conversation internally with other users, input Conversation and click Send button

G: External Conversations

If you require to start a conversation externally with stakeholders outside your organisation, input Conversation and click Send button

Click Save As Draft or Submit

When Submit is clicked, there will be a notification button to notify user that PPR has been successfully created. User can click “I Understand” or “Cancel” to dismiss the message.

Status of the PPR will appear as “PENDING APPROVAL”.