How to Create Goods Receipt (GR) from Purchase Order (PO)

Category: 

Click Receipts

Click Create Receipt from PO

Select the PO you wish create GR

Click +Create Goods Receipt

Input Delivery Order No.

Input Delivery Date

Select Approval Route

Approval Sequence will be automatically populated after Approval Route is selected

Use the scrollbar to scroll to the right, you will be able to see:

Quantity: PO Qty

Qty Received: Sum of all the GR/(s) created on this PO

Qty Pending Delivery: Quantity – Qty Received

Qty Receiving: Cannot be more than Qty Pending Delivery

PO Delivery Completed: This will be ticked when Qty Receiving + Qty Received = PO Quantity

Input Qty Receiving

Input Comments on Delivery (optional)

Add Attachment (optional)

Conversations

Input conversation or attachment (if required) and click Send button

Internal Conversations: this is for internal users eg: to GR approver

External Conversations: this is for external users eg: to supplier

Click Create or Save As Draft

Save as Draft

If clicked Save As Draft, there will be a notification to inform the user that GR has been successfully saved. User can click “I Understand” or “Cancel”.

The status of GR will be PENDING SUBMISSION.

Once GR is saved, there will be a notification to inform the user that GR has been successfully saved. User can click “I Understand” or “Cancel”.

The status of GR will be PENDING SUBMISSION.

When you are ready to submit the draft, click into the GR.

At this stage, you still can edit these details:

  • Qty Receiving
  • Comments on Delivery
  • Add Attachment

To Submit the Saved Draft, click Submit to submit the GR

Once GR is submitted, there will be a notification to inform the user that GR has been successfully submitted. User can click “I Understand” or “Cancel”.

The status of GR will be PENDING APPROVAL.

Create & Submit

If you click Create, the GR will be created

Once GR is created, there will be a notification to inform the user that GR has been successfully submitted. User can click “I Understand” or “Cancel”.

The status of the GR will be “PENDING APPROVAL”

Date last updated:
April 12, 2022